Procurement & Vendor Management

Procurement & Vendor Management Suite

Transform procurement into a compliant, transparent, and strategic business function.

Why Choose AuraTrace™ PVM Suite

Why Use AuraTrace™ Procurement And Vendor Management Suite?

Procurement within regulated industries extends well beyond purchasing. Supplier qualification, contract governance, documentation, audit readiness, and vendor performance all directly impact operational quality and regulatory compliance.

AuraTrace™ streamlines the complete procurement lifecycle while creating a single source of truth across sourcing, purchasing, and vendor management.

Features

Everything You Need To Manage Procurement And Vendor Oversight

RFI Management

Standardize and streamline Request for Information (RFI) processes to collect supplier capabilities, regulatory credentials, certifications, and technical information before vendor evaluation begins.

Invoice Management

Digitize invoice processing through automated validation, approval routing, reconciliation, and payment readiness while reducing manual processing and improving financial controls.

Delivery Feedback

Capture supplier delivery performance, service quality, compliance observations, and operational feedback to build measurable vendor performance histories that support continuous supplier improvement.

Benchmark Analysis

Evaluate suppliers against predefined performance metrics including quality, responsiveness, pricing, compliance, delivery performance, and contractual obligations to support informed sourcing decisions.

Contracts Management

Centralize supplier agreements, master service agreements, quality agreements, renewals, obligations, amendments, and approval workflows.

Automated reminders help organizations reduce contract risk while maintaining full contractual visibility.

Purchase Orders

Generate, approve, monitor, and track purchase orders through configurable approval workflows.

AuraTrace™ provides complete procurement visibility from request initiation through supplier fulfillment.

Request for Proposal (RFP) Management

Manage the complete request for proposal (RFP) lifecycle from supplier invitations & proposal submissions to evaluations, approvals, and award decisions within one controlled environment.

This includes Proposal Evaluation Management, which helps users compare supplier responses using configurable scoring models, technical evaluations, commercial assessments, compliance criteria, and collaborative review workflows to support objective procurement decisions.

Vendor Qualification

Qualify suppliers through structured onboarding workflows that capture quality documentation, certifications, regulatory evidence, audit history, risk assessments, insurance records, and ongoing performance reviews.

AuraTrace™ helps organizations maintain qualified supplier programs aligned with GxP expectations.

Contractor Management

Manage the complete lifecycle of external consultants, contractors, auditors, and project resources from onboarding through engagement completion.
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This includes timesheet management.
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The integrated timesheet management module enables contractors to log project hours directly within AuraTrace™ against projects, audits, work packages, or assignments.
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Approved timesheets can be reconciled with invoices, simplifying billing verification, financial oversight, and project reporting.

Metrics

Traceability

100% traced - every PO back to the award, the evaluation, and the supplier's qualification status.

Speed

Potential 50+% decrease in supplier qualification cycle time.

Risk

Continuous Vendor Risk Score calculation as evidence changes.

One Vendor Record

One qualification record serving quality, procurement, and finance.

Differentiators

Vendor Risk Score

A continuously recalculated risk rating based on qualification currency, audit findings, delivery performance, quality events, and contractual standing. One score, always current, always traceable to the records that produced it.

Benchmark Computed, Not Guessed

Evaluate suppliers on quality, responsiveness, pricing, compliance, delivery, and contractual performance — scored from the operational records.

Portable Qualification Records (PQR)

Evidence collected once travels across programs, sites, and studies.

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